Terms & Conditions:
PAYMENT: All payments will be accepted in the form of check, money order, or debit/credit card. Peter’s Way Tours (PWT) reserves the right to increase the package price or reduce services should there be an escalation in the Polish złoty valuation over the U.S. Dollar in excess of 3% from print date. If a final payment is not received by the balance deadline, PWT reserves the right to cancel your reservation. A $50.00 late fee and possible increase in airfare may apply for late payments. Personal checks will not be accepted within 30 days of departure. If the bank returns a personal check, a $50.00 processing fee will apply and subsequent payments must be made in the form of money order, certified bank check, or debit/credit card. PWT collects funds on travelers’ behalf and remits those funds to suppliers. PWT has no liability for suppliers’ acts or omissions. By signing this enrollment form, you agree you will not initiate a chargeback against PWT for any supplier’s failure to refund or provide credit due to a forced cancellation of services.
CANCELLATIONS/REFUNDS: The $500.00 tour deposit is non-refundable upon receipt. If you cancel from 99 days prior to departure up to the day of departure, all payments are non-refundable, including departure taxes & fuel surcharges, single supplement, deviation fees, travel insurance payments, or other costs. Travel insurance is recommended as protection for cancellations due to medical reasons (illness or injury). Travel insurance payments are non-refundable. Tour participation is non-transferable. Names cannot be changed on roster or airline tickets. All refund requests are subject to cancellation terms set forth above. Costs for tour services that are not utilized are non-refundable. We strongly recommend purchasing travel insurance in order to protect your tour package investment. Please read all details very carefully under TRAVEL INSURANCE.
LATE RESERVATIONS: Enrollments received after the deposit deadline are subject to confirmation. Late fees and a possible increase in airfare may apply.
TRAVEL DOCUMENTS: Each traveler is solely responsible for carrying a valid passport and ascertaining knowledge of current entry/exit requirements. U.S. Passports must be valid for at least six (6) months after the return date. Special entry requirements for non-U.S. citizens may apply. Please consult the appropriate Consulate for current international travel requirements. Beginning in 2025, visitors to the European Union may require additional travel documents to enter the EU. After enrolling you will be sent information to apply online for ETIAS prior to travel (if required). Each traveler is solely responsible for ensuring that all required travel documents are complete and current. PWT will not be held responsible for a passenger’s lack of current and valid entry documents (ie., passport, proof of vaccine, any required test results).
AIR TRANSPORTATION: This travel package includes round-trip economy class airfare from Chicago. Rates will be confirmed 11 months prior to departure if at least 10 participants are interested in airfare from each gateway. Flight itinerary and carrier may be subject to change. Estimated departure taxes & fuel surcharges are subject to increase prior to ticketing. All flights are booked under one itinerary. If a traveler does not travel on any one of the flights in the proper sequence, the rest of the reservation will be automatically canceled by the airline. Rebooking the canceled flight would be subject to a change fee and possible fare difference. If you purchase independent flights, PWT will not be held responsible for the cost(s) if you cancel participation for any reason. It is important that you do not purchase airline tickets until the group has been confirmed for travel by PWT.
AIRLINE SEATING: Under group contracts, seat selection is not permitted. Requests for seat preferences (window or aisle) may be made when you check in for the flight. There is no guarantee that requests will be honored. PWT cannot submit special seat requests on behalf of any passenger. Group reservations may not be accessed online for advance check-in/boarding passes/seat assignments. If seat selection is a condition that affects your decision to travel, it is suggested that you purchase the land only package in order to book your airline arrangements according to your specific needs.
LAND ONLY PASSENGERS: The estimated Land Only package price is $2,995.00 per person sharing a twin room ($200 cash discount will be applied if all payments are made by check). The Land Only package does not include group airfare. It is the traveler’s responsibility to book airline tickets independently. Any tour participant may change their status to “Land Only” by notifying PWT in writing, up to 100 days prior to departure. Passenger(s) opting for the Land Only package, or deviating from the group itinerary, are responsible for their own transfers to/from the hotel/airport. However, if your flights coordinate with the groups’ arrangements, you are welcome to utilize the group transfer(s). If you purchase your own airline transportation and the group does not materialize or you cancel for any reason, PWT will not be held responsible for the cost of your airfare.
DEVIATIONS & ITINERARY CHANGES: PWT is pleased to assist clients with special requests. Deviation requests must be submitted in writing at least 100 days prior to departure. A deviation fee of $150 plus any increase in airfare or additional fees may also apply. Not all carriers permit routing changes and/or deviations from the group itinerary. Please contact PWT for more information.
TRANSFERS AND PORTERAGE: Overseas round-trip airport transfers are included for passengers who purchase the full air and land package for the group tour dates. Porterage of one piece of luggage at hotels throughout your tour is included. Peter’s Way Tours cannot be held liable for any misplaced or lost luggage. It is the passenger’s responsibility to make sure their luggage travels with them the entirety of the trip.
ACCOMMODATIONS/SINGLE TRAVELERS: The package price is based on double occupancy (two twin beds). Married couples may request a double bed which is subject to availability. Triple rooms (two twin beds plus rollaway) may be requested, with no discount for triple occupancy. Single rooms may be requested at time of booking. Single rooms are limited, subject to confirmation, may be smaller, and located apart from the room block. If a single room is confirmed, an additional charge of $795.00 will apply. We cannot guarantee roommate requests but will make every effort to pair you with another traveler, if double occupancy is requested. If a single room must be assigned due to lack of a traveler to pair you with, a roommate’s cancellation, incompatibility, or any other reason (at the last moment or while on tour), you will be charged the single supplement.
MEALS: Breakfast and dinner daily. All dinners include mineral water and wine or beer.
GRATUITIES & SERVICE CHARGES: Gratuities are not included in your tour package. Although voluntary, for good work we recommend the equivalent of $5.00 per person per day for your tour manager; $2.00 per person per day for your bus driver; and $2.00 per tour for local guides. Tips for your tour manager and bus driver are normally given as a group at the end of the tour. All service charges and local taxes as imposed by hotels are included in the program rate. Although service charges are included, it is customary to leave the equivalent of $1.00 per person for the wait staff after each meal and $1.00 per person per day for housekeeping.
TRAVELER HEALTH ADVISORY: Passengers must be medically and physically fit for travel and ensure that such traveling will not endanger themselves or others. Most pilgrimages entail a lot of walking, stairs, hills, cobblestone roads, etc. Tour buses are not equipped with wheelchair ramps. A traveler who requires special assistance must notify PWT and must be accompanied by a travel companion who will provide proper help. PWT shall not be held responsible if we are unable to accommodate passengers with special needs, or for the denial of services to a passenger by any carrier, hotel, restaurant, or other independent suppliers.
PHOTO RELEASE: I grant PWT permission to use photos and/or video, taken on this tour, in which I appear. I understand such images may be used in print/online publications, presentations, websites, and social media platforms. I consent and waive all claims for compensation for use, or for damages.
DISCLAIMER OF RESPONSIBILITY: PWT is only acting as intermediary and agent for the suppliers identified on this, or any accompanying documents, in selling services, or in accepting reservations or bookings for services that are not directly supplied by PWT (such as air carriage, hotel accommodations, ground transportation, meals, tours, cruises, etc.). PWT shall not be responsible for breach of contract, bankruptcy, or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delay, or injury to any traveler, travel companions, or group member. PWT shall not be held responsible for any changes made in the schedule of liturgies throughout the pilgrimage. Unless the term “guaranteed” is specifically written on the ticket, invoice, or reservation itinerary, PWT does not guarantee any supplier’s rates, bookings, or reservations. PWT shall not be responsible for any injuries, damages, or losses caused to any traveler in connection with terrorist activities, social or labor unrest, airline strikes, mechanical or construction difficulties, diseases, pandemics, quarantines, local laws, climatic conditions, abnormal conditions or developments, or any other actions, omissions, or conditions outside of PWT control. By embarking on this trip, the traveler voluntarily assumes all risks involved with such travel, whether expected or unexpected. The traveler is hereby warned of such risks and is advised to obtain appropriate insurance coverage for them. PWT does not accept responsibility or liability for minors traveling on the tour.
TRAVEL INSURANCE: It is strongly recommended that all participants purchase insurance when they travel since the tour operator is not responsible for non- refundable payments, damaged luggage, or trip interruption. We also strongly suggest that you purchase the Cancel For Any Reason upgrade in order to cover your travel investment for unforeseen circumstances that are not covered by PWT as noted above under DISCLAIMER OF RESPONSIBILITY. PWT offers an optional Passenger Travel Protection Plan. These benefits and services help ensure the well-being of the passenger while traveling worldwide. The insurance premium is based on total package price, including taxes, fuel surcharges, single supplements, deviation fees, late charges, etc (see chart below). If the insurance premium is included with your deposit, the passenger will be covered for pre-existing conditions. The insurance plan can be purchased at any time thereafter, excluding coverage for pre-existing conditions, until final payment has been made. Plan payments will not be accepted after final payment has been made. All plan payments are non-refundable. If you choose to extend your stay or plan a pre-tour program, travel insurance can be purchased for an additional $4.00 per day. Additional coverage needs to be requested. The insurance plan will not automatically be extended. The insurance plan will only cover pre-paid arrangements made through PWT. Passengers who book their own airfare (Land Only passengers or those booking independent connecting flights) are advised to purchase travel insurance covering their flights directly from the airline or from another travel insurance supplier. The Passenger Travel Protection Plan includes coverage for the following: trip cancellation/interruption/delay, accident/sickness medical expense, emergency medical evacuation /repatriation, lost baggage/personal effects, accidental death & dismemberment, and 24-hour Emergency Travel Assistance Services. Benefits and services are provided by Travel Insured International. Upon claim approval, reimbursement is up to 100% of the non-refundable payments for your trip. The Cancel For Any Reason (CFAR) add-on can be purchased for an additional cost (see pricing chart below). This includes reasons for cancellation not otherwise covered by the regular policy. You can cancel up to 2 days prior to departure and receive reimbursement of up to 80% of the non- refundable payments for your trip. Payment for CFAR must be included with your deposit at the time of enrollment. CFAR coverage cannot be purchased by New York State residents as per state law. Once you begin your trip, coverage under the plan will end as soon as you go back to your return destination. This means that if you return home early, your coverage will terminate early as well. Losses incurred after your coverage ends cannot be reimbursed. Be sure to review the policy coverage on the link below, or when you receive a copy of the policy upon enrollment. If you need further information, please call Travel Insured International at 1-866-684-0218. This travel insurance is underwritten by United States Fire Insurance Company, Eatontown, NJ under policy number T-2508.
ASSIGNMENT OF BENEFITS: In the event that PWT pays for any service that is later reimbursed by the travel protection plan (e.g. hotel or buses for trip interruptions or delays), by signing the enrollment form I agree to assign any of those payable benefits to PWT up to the individual allocated amount of the payment made by PWT.
Peter’s Way Tours Passenger Travel Protection Rates*
| Trip Cost |
Plan Cost |
Plan Cost + CFAR |
Trip Cost |
Plan Cost |
Plan Cost + CFAR |
| $2,001 to $2,500 |
$203.00 |
$303.00 |
$4,001 to $4,500 |
$303.00 |
$453.00 |
| $2,501 to $3,000 |
$228.00 |
$341.00 |
$4,501 to $5,000 |
$328.00 |
$491.00 |
| $3,001 to $3,500 |
$253.00 |
$378.00 |
$5,001 to $5,500 |
$353.00 |
$528.00 |
| $3,501 to $4,000 |
$278.00 |
$416.00 |
$5,501 to $6,000 |
$378.00 |
$566.00 |
Rates are as of 5/1/22 and are subject to change.
TO VIEW YOUR PLAN TERMS, CONDITIONS, AND EXCLUSIONS, VISIT:
Passenger Protection Plan https://www.petersway.com/docs/PetersWayProtectionPlan.pdf
